Join CAPED 2026 in Palm Springs and connect with attendees through a convention experience centered on accessibility, resilience, and community.
CAPED 2026 brings exhibitors and sponsors into a vibrant Palm Springs convention experience with strong community engagement and clear opportunities to connect with attendees.
Renaissance Palm Springs Hotel
Sunday, October 11 – Tuesday, October 13, 2026
888 East Tahquitz Canyon Way, Palm Springs, CA 92262
CAPED group rate: $239.00 USD per night
Last day to book: Friday, September 18, 2026
CAPED 2026 offers meaningful opportunities to connect with attendees, share resources, and build visibility with a community committed to disability support & student success.
Connect directly with convention attendees and share resources, tools, & services for disability and higher education.
Increase awareness of your organization through exhibitor presence, sponsor opportunities, mailing lists, and optional breakout sessions.
Join a convention environment focused on accessibility, resilience, collaboration, and community engagement in Palm Springs.
A quick look at key exhibitor times for the convention.
October 12, 2026
Final set-up and registration check-in before the convention day begins.
The exhibit hall opens for the full convention day.
Please take any valuables with you. CAPED is not responsible for misplaced or stolen items.
Included only for representatives covered in the ticket count. Additional representatives must purchase a guest meal.
October 13, 2026
Final day for exhibitors and the expo hall.
Included only for representatives covered in the ticket count. Additional representatives must purchase a guest meal.
Expo Hall closes to attendees.
Exhibitors will have one hour after closing to pack up and move out.
Everything you need to prepare for CAPED 2026 as an exhibitor or sponsor.
Your ticket includes one 6’ x 30” table, two representatives, two chairs, one recycle bin, an identification sign, and a listing in the convention program materials under exhibitors.
Additional representatives: $200 each
Electricity and Wi-Fi will be provided. Please indicate in your registration if you need either or both.
Have your literature prepackaged with attendee registration materials. This is a great option for vendors who are unable to attend in person.
Deadline: All materials must be received by October 1, 2026.
Exhibitors may purchase a CAPED member mailing list and/or the convention attendee mailing list. A signed mailing list usage agreement is required.
If you plan to purchase a breakout session, you must be a registered exhibitor and submit a workshop description for approval.
Contact the Exhibitor Chair: [email protected]
Exhibitors are expected to follow the Americans with Disabilities Act in all offerings of public information and services during the conference.
Please ensure that all videos displayed at your booth are closed captioned.
Shipping and storage of exhibit materials must be coordinated directly with the hotel.
If you have paid to distribute literature in attendee welcome bags, please prepare 400 individual pieces and ship them to arrive by October 1, 2026.
Ship to:
3883 Jefferson St., Turlock, CA 95382
Attn: Julie Sedlemeyer
No refund shall be made to any exhibitor who cancels contracted exhibit space after October 1, 2026. No refund shall be made to any exhibitor who fails, for any reason, to occupy the space reserved.
Payment minus the $100 processing fee will be refunded upon written request for cancellation received by the Exhibitor Coordinator before 5:00 PM PST on October 1, 2026.
In the unlikely event that the convention is canceled by CAPED, all paid exhibitor fees will be promptly refunded or, if preferred, rolled forward to the 2027 convention.
